The Chamber Awards website collects the information necessary to provide the services for the annual Chamber awards. Your information is collected from a variety of sources that are explained below.

The IP address of all computers visiting the Chamber website are collected as a function of the website log activity. There are two types of IP address allocated by Internet Service Providers to allow a computer to communicate on the Internet. A static IP address will remain the same. A dynamic IP address is likely to change but will be assigned within a range of addresses. An IP address can identify a computer which can identify to the registered owner. Even if the IP address is dynamic the ISP can still record the specific browsing activity of each computer that uses its services because of the way it allocates and controls IP addresses. An IP address does not constitute personal data when used in isolation, but can become personal data when combined with other data such as browsing activity (ISPs), or member activity on this website. This is a function of the IP logging activity of the website, however these data are not used in isolation and are NOT merged with other data, by the Chamber, to identify or record user activity under normal circumstances. These data will be made available and may be used by law enforcement authorities to investigate criminal activity.

Information entered on to forms on the Chamber Awards website will be automatically transmitted to the Chamber website (hwchamber.co.uk). This has been put in place to enable data viewing and processing by Chamber staff. The Chamber Awards website is a site dedicated to the Chamber awards and will only be operating for part of the year.

The Chamber of Commerce website is http://www.hwchamber.co.uk

Event booking and sponsorship details are gathered from the Chamber Awards website, The personal data collected includes Name, address and contact details required to uniquely identify an individual. This data are collected to:

•allow the Chamber to respond to booking and enquiries
• enable the Chamber to manage event attendees and to take card payments where directed by the applicant

The Chamber Awards Website enables on-line card payment. The Chamber Awards website redirects customers to the Chamber's approved card payment service via a secure link. The Chamber awards site does not store any payment card information. All such data is processed at the Chamber's approved card payment service. The data collected constitutes all data required to enable the Chamber to receive payment from the payment card selected by the customer. Once the data are verified the form is destroyed to ensure that payment card data is held for a minimal period.

The Chamber of Commerce Herefordshire and Worcestershire regrets that entries are non-returnable, so please do not include any original documentation.

The Chamber will contact members and non-members to make them aware of events and opportunities that may be of benefit to them. Information may also be e-mailed to make recipients aware of forthcoming events. All e-mails contain an unsubscribe link if the e-mailed is no longer required.

You can request a record of the personal information we hold about you. All enquiries need to be addressed, in writing, to our data protection officer at our registered address: Chamber of Commerce Herefordshire and Worcestershire, Severn House, Prescott Drive, Warndon Business Park, Worcestershire, WR4 9NE. The enquiry should be as specific as possible to help the Chamber. You may be charged for this service.

The Chamber takes its responsibilities of the Data Protection Act 1998 seriously. If you have any questions about this policy please contact the Data Protection Officer at enquiries@hwchamber.co.uk or telephone 0845 641 1641